Does Roof Report Pro replace Xactimate?

No—they serve completely different purposes. Roof Report Pro documents damage through AI-assisted inspection reports. Xactimate creates repair estimates with industry-standard pricing. You need documentation before you can estimate, and you need estimates to get claims approved. They're sequential steps, not alternatives.

Can I import Roof Report Pro data into Xactimate?

Currently there's no direct data import between the platforms. However, the inspection report provides the documentation an estimator references when creating the Xactimate scope of work. Clear damage documentation with location mapping makes estimate creation faster and more accurate.

I already use Xactimate. Why do I need inspection software?

Xactimate estimates what you tell it to estimate—it doesn't identify damage for you. If your inspection documentation is incomplete, your estimates will be incomplete. AI-assisted inspection helps ensure you're capturing all the damage that should be in your scope of work. Learn more about our [AI damage detection](/features/ai-evidence-analysis) and how it catches details that might otherwise be missed.

Do adjusters accept Roof Report Pro inspection reports?

Our reports are designed to support insurance claims with clear damage documentation, annotated photos, and professional formatting. They provide the evidence that backs up damage claims—exactly what adjusters need to see when reviewing claims. Professional documentation often leads to smoother claim processing.

How does better inspection documentation affect my Xactimate estimates?

Thorough documentation helps in several ways: you're less likely to miss damage that should be in scope, your initial estimates are more complete (reducing supplement cycles), and you have clear evidence if you need to defend line items. Time spent on good documentation often saves more time in estimate disputes.

Roof Report Pro vs Xactimate

Your inspection report feeds into the Xactimate estimating process—they work together, not against each other

Generate insurance-ready inspection reports in 15 minutes.

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If you work in insurance restoration, you know Xactimate. It's the industry standard for creating insurance repair estimates—the software that adjusters use to price claims and contractors use to create supplements. Xactimate's pricing database and estimating framework have become so ubiquitous that "Xactimate estimate" is practically synonymous with "insurance claim pricing."

But Xactimate isn't an inspection tool, and that's not a limitation—it's a design choice. Xactimate answers the question "What will it cost to repair this damage?" That's a different question from "What damage exists on this roof?" which is what inspection tools answer.

This comparison will help you understand how Roof Report Pro and Xactimate fit into the same insurance restoration workflow—not as competitors, but as sequential steps in the claim process. Your inspection documentation feeds into the estimating process. Better documentation leads to more accurate and complete estimates.

Xactimate

Industry standard for insurance estimating

Pricing database accepted by insurers

Comprehensive scope of work creation

Used by adjusters and contractors alike

No AI damage detection from photos

Not an inspection tool

Roof Report Pro

Not an estimating platform

No pricing database

No scope of work creation

Focused on inspection documentation

AI damage detection from photos

Purpose-built for roof inspections

Where Xactimate Excels

Xactimate has earned its dominant position in insurance estimating through decades of refinement and universal adoption. Understanding what it does well clarifies why it's not trying to be an inspection tool.

The pricing database is Xactimate's core asset. Material costs, labor rates, and equipment pricing are maintained regionally and updated regularly. When an insurance adjuster creates an estimate, they're using the same pricing data that contractors will reference. This shared foundation reduces disputes and speeds up claim resolution. There's no equivalent pricing authority in the roofing industry—Xactimate is it.

The scope of work functionality allows detailed, line-by-line specification of repair requirements. You can specify the exact materials (30-year architectural shingles vs. 3-tab), quantities (38 squares of roofing), and associated work (tear-off of one layer, ice and water shield at eaves, drip edge replacement). This granularity matters when the estimate becomes a contract for repair work.

Universal acceptance by insurance companies is perhaps Xactimate's most valuable feature. Adjusters use it. Carriers expect it. When you submit a supplement in Xactimate format, it speaks the same language as the claim system. Estimates created in other formats often get converted to Xactimate anyway—so why not start there?

The supplement workflow is optimized for the back-and-forth of insurance claims. When initial estimates miss something, Xactimate makes it straightforward to document additional damage and request appropriate compensation. For contractors doing insurance restoration, the ability to effectively supplement claims directly affects revenue.

Training and certification programs have created a large pool of Xactimate-proficient professionals. If you're hiring estimators, Xactimate skills are readily available in the market. This ecosystem makes adoption easier for growing companies.

Where Roof Report Pro Shines

Roof Report Pro focuses on the step that happens before Xactimate enters the picture: documenting damage through a structured, checklist-driven inspection so the estimate has a defensible foundation.

The inspection follows an inside-out sequence—underlayment and deck conditions first, then surface materials, then edges and flashings. AI analyzes each photo against its section context, tagging findings by damage type, severity, and location across 22 damage categories. Material classification runs automatically: the AI identifies the roofing material from 19 types, the material tier, and possible brand and product line (GAF Timberline HDZ, CertainTeed Landmark, etc.). When it detects a discontinued product—Atlas Chalet, TAMKO Heritage organic, Elk Prestique, and 12+ others—it flags insurance implications. That structured evidence gives Xactimate estimators the precise material context needed to select the right line items from the start, cutting supplement cycles.

When a claim gets denied after the estimate, any basic inspection report upgrades to expert—building code citations, manufacturer installation specs, denial-pattern counters, and a court-ready audit trail—without a re-inspection. Xactimate re-estimates the approved scope; Roof Report Pro makes sure there's an approved scope to work with.

How Inspection Documentation Supports Xactimate Estimates

Roof Report Pro and Xactimate aren't competitors—they're sequential steps in the same workflow. The inspection documents damage. The estimate prices repairs for that damage. Better documentation leads to more complete and accurate estimates.

Think about what happens without good inspection documentation: the estimator has to work from memory, incomplete notes, or unclear photos. Damage gets missed. Estimates come in low. Supplements become necessary to capture work that should have been in the original scope. Every round-trip with the insurance company delays the project and costs money.

Now think about what happens with thorough AI-assisted documentation: every damage point is captured and clearly presented. The estimator can work from comprehensive evidence. Initial estimates are more complete. Supplements are for genuinely discovered conditions, not things that were overlooked. The claim moves faster because there's less back-and-forth.

For contractors doing their own estimates, the connection is direct—you use your inspection documentation to create your Xactimate estimate. For contractors working with adjusters, professional inspection documentation makes the adjuster's job easier and often results in more favorable initial estimates.

Example Workflow

1
Storm event → Homeowner contacts roofing contractor
2
Inspection scheduled → Contractor visits property
3
On-site inspection → Comprehensive damage photos captured
4
Documentation created → Roof Report Pro generates AI-analyzed inspection report
5
Report delivered → Homeowner receives professional documentation
6
Claim filed → Homeowner submits claim with inspection documentation
7
Adjuster review → Documentation supports adjuster's assessment
8
Estimate created → Adjuster creates Xactimate estimate based on documented damage
9
Supplement if needed → Additional damage supported by thorough documentation
10
Claim approved → Repair work can proceed with agreed scope

Feature Comparison

Xactimate creates estimates. Roof Report Pro documents damage. Different tools for different jobs—see how contractors use both together for faster claims.

Feature comparison: Xactimate vs Roof Report Pro
Feature	Xactimate	Roof Report Pro
Primary purpose	Insurance estimating	Damage documentation
Pricing database	Yes, industry standard	No
Scope of work	Yes, detailed line items	No
AI photo analysis	No	Yes, 22 damage types per photo
Material classification	No (estimator selects manually)	AI identifies type, brand, and discontinued status
Insurance reports	Estimates, not inspection reports	Inspection documentation with material context
Workflow position	After damage is documented	Before estimates are created

Who Should Use What?

Use Xactimate if...

You need to create insurance estimates with industry-standard pricing that carriers will accept. Xactimate is essential for anyone doing insurance restoration estimating, whether you're a contractor or an adjuster.

Use Roof Report Pro if...

You need to document roof damage thoroughly and professionally before estimates are created. Roof Report Pro's AI-assisted inspection reports provide the foundation that makes accurate estimating possible.

Use Both if...

You're doing insurance restoration work end-to-end. Use Roof Report Pro to document damage thoroughly during inspection, then use Xactimate to create accurate estimates based on that documentation. They're sequential steps in the same workflow.

Frequently Asked Questions

If you're doing insurance restoration, you'll eventually need both capabilities. Xactimate skills are essential for estimating. Inspection documentation determines what you're estimating. Many contractors start with Xactimate (since it's required for estimates) and add Roof Report Pro when they realize better documentation improves their estimates. Check our pricing to see how affordable it is to add professional inspection capabilities.

The Bottom Line

Xactimate and Roof Report Pro are sequential steps in the insurance restoration workflow. Roof Report Pro documents damage through a structured, inside-out inspection—evidence tagged, quantified, and traceable—then produces the report that gets the claim approved. Xactimate prices the approved scope. When a claim gets denied, Roof Report Pro upgrades the basic report to expert without a re-inspection, so the claim gets a second shot before the estimating phase even begins. For contractors doing insurance restoration, the combination optimizes the entire pipeline from first photo to approved scope. For a broader look at how inspection software fits your workflow, see our guide to the best roof inspection software in 2026.

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